4th Annual General Meeting

Date: 16th March 2013
Time: 4:30pm
Venue: Puteri 11 Playground (Nadia Phase)

Annual Report

&

Statement of Account

Note:

Please bring along this report when attending the Annual General Meeting.
Registration will start at 4:00pm

Notice of the 4th Annual General Meeting (AGM)

Notice is hereby given that the Fourth (4th) Annual General Meeting of Persatuan Bandar Puteri 11, Selangor will be held on the 16th March, 2013 (Saturday) at 4:30 pm at the Puteri 11 Nadia PIayground.

AGENDA:

1. Chairman's Opening Address
2. To receive the Report of Management Committee and matters arising thereof
3. To receive and to adopt the Audited Statement of Accounts for the year ended 31 December 2012
4. To nominate and elect Management Committee for the year 2013
   1. Chairman
   2. Vice Chairman
   3. Secretary
   4. Vice Secretary
   5. Treasurer
   6. Vice Treasurer
   7. 9 Ordinary Members
5. To appoint 2 Honorary Auditors
6. To appoint 3 Trustees
7. Any other matters
8. Address by the New Chairman
9. Adjournment

Your presence at the meeting is very much appreciated.

By order of the Management Committee

Chau Kok Liang
Secretary

Fourth Annual General Meeting

CHAIRMAN'S REPORT ON BEHALF OF THE MANAGEMENT COMMITTEE

THANK YOU TO ALL RA PUTERI 11 members for your vote of confidence in returning me as the Chairman of RA Puteri 11 for the 2nd consecutive term.

There are a few changes to the Executive Committee and I welcome Mr. Yong Weng Yew the Vice Chairman who succeeded Mr Khoo Khay Hock, together with Chau Kok Liang (Secretary) and Mr. Seow Yeok Hin (Vice Treasurer) who were newly elected into my Team.

On behalf of the new committee, our heartfelt gratitude to the immediate past committee member Mr. Khoo Khay Hock who had unselfishly rendered his service. I am certain he will continue to contribute when called upon for the betterment of the community.

Once again I would like to thank my entire Team who are also the Road Rep. for the security fees collection, have been working with countless effort and time in servicing the Community VOLUNTARILY and without them, I will never be able to succeed with my task and responsibility to enhance the betterment of our Taman.

Residents would and should have by now witnessed the achievements during our tenure 2012/13. I am certain the next newly elected committee will be spurred and attempt to achieve more to enhance the betterment of our Taman; hence I believe they will work even harder to sustain the lead. Achieving this was not just a RA Puteri 11 effort; it was achieved with the participation of Members and Residents. To those who have contributed, "THANK YOU VERY MUCH".

Together we must strive to maintain the standard of exclusiveness and make our neighborhood a choice of location to stay. This would translate a higher property value for all.

We must also thank our MPSJ Councilor Chang Kim Loong AMN and all the AJK of JKP Zone 16 who have given their supports improving in the development of Puchong. We look forward to their continuing support and contributions for this year and the years to come.

The proposed redevelopment of 39 Storey Service Apartments (at the empty piece of land opposite to Puteri Bayu Apartment) and the development of Puteri Hills continue to be of concern to residents.

RA Puteri 11 will monitor and act accordingly for a win-win solution; for Puteri 10 Melia, Puteri Bayu, Puchong Hartamas, Kim Crest Hartamas, Five Star Developers, Flora Alam (IOI) and MPSJ. Details of these issues are provided in a separate section in this report.

I would like to end this message with a hope (once again) that besides more Residents would sign on as Association members and subscribe to the security scheme, they will participate in embracing RA responsibilities and to move forward to serve our Community as well.

God Bless

The third Annual General Meeting (AGM) was held on 29th April, 2012.

Proud to say that there were more residents participated as RA Committee members as compared to 2011, where it was increased from 12 Ordinary members and Sub-Committee Members respectively to 29 people in both categories.

We thank them again for their services and hope to have their continuous support to the new RA.

During the tenure of our RA Committee from 23rd January 2011, no event has been carried out and nevertheless RA has been/is concentrating in the protest against some developments at nearby vicinity and some projects in and within our Taman.

MANAGEMENT MEETINGS AND EGM

RA has had several meetings during their tenure but no EGM has been called for as there is no major issue that required residents consent.

IOI PUTERI HILLS PROJECT

RA has had 4 meetings with IOI at MPSJ on 16 Feb, 28 March, and 5 September 2012 in MPSJ and on 5th February 2013 at JKP Zone 16 Cabin to discuss about this issue, in which we wanted our developer to confirm in

1. Widened Jalan Puteri 11/1 to the maximum until our Guardhouse
2. To rebuild a new P11 Signage and guardhouse to be located at the existing podium for guard stationed at Visitor Lane.
3. To provide road divider on all lane at Jalan Puteri 11/1 and curbing the road side to prevent illegal/double parking along this road
4. To ensure developer will provide 50 car parks for Puteri Bayu’s residents and these parkings are for Puteri Bayu's residents only.
5. To ensure Puteri Hills have enough car park for their residents and visitors
6. To enlarge the junction to the maximum width
7. To widen the T-Junction to ensure easy flow of traffic from all directions

MEMBERSHIP / SECURITY PAYING MEMBER / SECURITY ACCESS MEMBER

Our membership number as at 23rd January, 2012 is 44. Record as at 31 December, 2012 the number of houses contributing to the RM 60 monthly security fees is 434. Out of 471 households, 28 remained unoccupied and only 9 nonpaying residents out of 443 occupations.

Collection is done;

1. on a quarterly advance payment basis as being commonly practice by many of the Other RAs
2. By postdated cheque

The combined total of houses in Nadia, Olivia and Primrose is 471 units, excluding the 8 units semi-detached.

The percentage of houses contributing to the security fees & signed up for the Security Access System calculated on occupied houses is approx...(97.97%) (434 over 443)

SECURITY GUARD SERVICES

We are still engaging the same security company Excellent Security Network Sdn Bhd.

RA has decided to reduce the number of guards from 12 to 10 with effect from 14th June, 2012. There will be 5 guards working from 7 am to 7 pm and another 5 guards during the night from 7 pm to 7 am. The fee has increased to RM 5.80 / hour and including service tax the total fees is RM 254,000 per annum.

BANK ACCOUNT

Our RA maintains a bank account with Public Bank, Bandar Puteri, Puchong Branch.

Any of the three out of the Chairman, Vice Chairman, Secretary, Vice Secretary, Treasurer and Vice Treasurer, together are the authorized cheque signatories. As at 31 December, 2012, our account has a balance of RM 145,000 as is shown in the audited financial statement of accounts.

Our funds are derived primarily from security fees. The saving derived from the security fees are used for paying printing, stationery, and event and meeting expenses. Security fees are used for paying the security guards services.

OTHER ACTIVITIES

MPSJ has installed 2 junction mirrors at the corner of Jalan 11/1A and Jalan 11/13 respectively.

MPSJ/PRASARANA has planted 150 Fan Palm Trees in our Taman and has removed 110 plants that were unsuitable for the Taman cleanliness.

JKP Zone 16 has funded us

• 7 marble benches for 5 pagodas in our Taman.
• The ramp for old folks, invalid and baby in wheelchair

RA succeeded in obtaining road sweepers/cleaners to take care of the cleanliness in and within our Taman daily.

Our resident Mr. Chin has been sponsoring all the bulbs for the spotlights and lightings (awning).

The guardhouse at the access road (P11-P12) was sponsored by Mr. Anthony Choong, hence Mr. Chan Kah Hui sponsored the guard cabin at Primrose.

CONCLUSION AND ACKNOWLEDGEMENT

On behalf of all the RA members, I wish to thank residents for their supports that have allowed us in attaining the objectives and hope to have your continuous support in future.

We also would like to thank our resident Mrs. Angeline Yong (Certified Account) to have helped us in tabulating the accounts and Mr. Kuang, our internal Auditor to certify the correctness of the Accounts as tabulated for 2011. Not to forget to extend our sincere thanks to Mr. Lee Weng Fatt who has played another big role as our Mentor and Advisor too besides being appointed as our Trustee.

Again, on behalf of all the RA members I wish to say that we have done our best to serve the community. Of course we all know that things could have been done in a better way for this reason whoever thinks that he/she can gives a contribution to make things better for all of us, please do not hesitate any change, any new proposal will be more than welcome.

We are all working for our community the better the merrier.

Together we strive for the best!

Unity, is Strength!

With best wishes and God Bless,

ALICCE CHOO
CHAIRMAN
Date: 2nd March, 2013

Statement of Income & Expenditure for Year 2012

Income for Year 2012	RM	RM
Security Fees	343,305.00
Sponsorship	12,000.00
Total Income		355,305.00
Less : Expenses for Year 2012
Security Charges	225,746.78
Fuel	1,950.00
Utilities	2,321.39
Installation / MICE	29,952.20
Printing & Stationery	944.00
P11 Signage	724.00
Speed Humps	7,770.00
Miscelleanous	7,784.15
Computer	2,189.00
Tags, Proximity Cards & Car Stickers	41,163.35
Handphone Charges	773.65
Bank Charges	25.00
Total Expenses		321,343.52
Net Income after Expenses for Year 2012		33,961.48

Balance Sheet as at 31st December 2012

Assets	RM	RM
Cash in Hand	1,670.00
Cash at Bank	143,330.38
		145,000.38
Net Assets		145,000.38
Accumulated Fund b/f		111,038.90
Current Fund		33,961.48
Accumulated Fund c/f		145,000.38

Prepared by :
Leo Swee Leong (Treasurer)

Approved by :
Alice Choo (Chairman)

Audited by :
Kuang Chia Hark (Internal Auditor)