3rd Annual General Meeting

DATE:	29TH APRIL 2012
TIME:	4:30PM
VENUE:	PUTERI 11 PLAYGROUND (NADIA PHASE)

ANNUAL REPORT & STATEMENT OF ACCOUNT

Note:
Please bring along this report when attending the Annual General Meeting
Registration will start at 4:00 pm

13th April, 2012

Notice of the 3rd Annual General Meeting (AGM)

Notice is hereby given that the Third (3rd) Annual General Meeting of Persatuan Bandar Puteri 11, Selangor will be held on the 29th April, 2012 (Sunday) at 4:30 pm at the Puteri 11 Nadia Playground.

AGENDA:

1. Chairman’s Opening Address
2. To receive the Report of Management Committee and matters arising thereof
3. To receive and to adopt the Audited Statement of Accounts for the year ended 31 December 2011
4. To nominate and elect Management Committee for the year 2012
   
   • Chairman
   • Vice Chairman
   • Secretary
   • Vice Secretary
   • Treasurer
   • 9 Ordinary Members
5. To appoint 2 Honorary Auditors
6. To appoint 3 Trustees
7. Any other matters
8. Address by the New Chairman
9. Adjournment

Your presence at the meeting is very much appreciated.
By order of the Management Committee


Venice Ang
Hon. Secretary

Third Annual General Meeting

CHAIRMAN’S REPORT ON BEHALF OF THE MANAGEMENT COMMITTEE

Before I proceed, I and on behalf of my entire team would like to thank our previous committee members and Mrs. Tan, for their contributions to our Community.

Also not to forget to thank my entire Team who are also the Road Rep. for the security fees collection, have been working with countless effort and time in servicing the Community VOLUNTARILY. Without them, I will never be able to succeed with my task and responsibility to enhance the betterment of our Taman, our Home.

A very special big “Thank You” especially to Mr. Khoo, our Vice Chairman cum Head of Security, who was the one that has been ensuring your everyday safety and security. Our salutation to you Mr. Khoo.

This goes to our Treasurer Mr. Leo, who is not only honest and hardworking. He has been taking care of the account but also managing of the management during our absence. Kudos to Leo.

I am proud to say that I am so blessed to have this team of member, I hope you do feel the same likewise, therefore please respect them and not taking them for granted because they are volunteers. Please count your every blessing to have them.

Then we are apologizing to you for having to delay this Annual General Meeting which was supposed is held on the 23rd January, 2012.

RA has decided 29th April the best date to accommodate residents and to be sure to meet the quorum for this meeting.

As you have known that RA is a voluntary Non-profit Organization set up with a major objective and play a role as Caretaker in the aspect of Security and safety of the Community.

One must know that by having Security Guards surveillance is just a form of deterrent but a good strong neighborhood ties can help in preventing crime from happening and is your best guard ever.

RA wishes to encourage every one of us to foster and embrace a strong and harmonious neighborhood bonding to fort your family with thy safety and peace.

The second Annual General Meeting (AGM) was held on 23rd January, 2011.

The current RA Team consist of 10 members and 2 sub-committee members namely Mr. Seow and Mr Yong, who have been involved very actively from 12 February, 2011, the day they were appointed.

Those who resigned from RA were: Substituted by:

1. Mdm Vimala Devi – Secretary Ms. Venice Ang
2. Mr. Ng Ping Chew – Treasurer Mr. Leo Swee Leong
3. Mr. Kuan Jin Sain – Ordinary Member
4. Mr. Mahendra Ragupathy – Ordinary Member

We thank them for their services and continuous support to the RA.

During the tenure of our RA Committee from 23rd January, 2011, the following were the activities carried out.

MANAGEMENT MEETINGS AND EGM

Our RA Committee conducted 8 management meetings and 2 adhoc during our tenure of office. The meetings were held 24 January 2011 / 10 March 2011 / 8 April 2011 / 27 April 2011 / 4 June 2011 / 8 July 2011 / 7 August 2011 / 26 August 2011 / 23 September 2011 / 10 April 2012.

2 Extraordinary General Meeting (EGM) were held on 5 March and 20th November, 2011 respectively.

The first EGM was called for the following issued;

1. Constitution amendment on several clauses that requires residents consensus
2. Increase of security fee by Rm 10.00 with effect from 1st July, 2011 (from Rm 50 to Rm 60)
3. The control of new car sticker
4. Security issues – inconsiderate parking attitude
5. Cleanliness of Taman – dog faeces
6. Appointing Road Representative and new sub-committee member Mr. Paul
7. Termination of Blog and announce official website account
8. Other matters

The second EGM on 20th November 2011 was with the objective to discuss the implementation of the Security Access System and a CCTV with 6 cameras with the presence of supplier (Platinum Deal Sdn Bhd). We could not be able to proceed further for the consensus as there was a dispute between residents and residents who stood up for the management.

Nevertheless 3 residents were appointed to take part in this project with RA and no further EGM will be called for and the installation of the Long Range (Smart Tag) and Short Range (TnGo) Security Access System will take place based on the agreement and consensus of the RA with these 3 representing residents.

2 meetings were held together with these representing residents and agreed upon that the Terms and Conditions signed by residents will be treated as an official consensus instead.

EVENTS

RA has successfully carried out 3 events in the Taman;

1. Fire Safety Awareness Day – 23 April, 2011
2. Moon Cake in conjunction with National Day celebration – 16 September, 2011
3. Dengue Awareness, Gotong Royong and Recycle Awareness Campaign – 26 October, 2011

IOI PUTERI HILLS PROJECT

RA has had 2 meetings with IOI at MPSJ on 16 Feb and 28 March, 2012 respectively to discuss about this issue, in which we are all protested against the entrance/exit of this new township.

This meeting was chaired by our EX-Councilor Mr. Tan Jo Hann and YB Gobind Singh.

During the initial meeting IOI has agreed to carry out the Traffic Impact Study, Slope Stability Study, Environmental Impact Study, Soil Test and the new plan of the 5- storey townhouses with full scale to assure us that this township will not block the view as it was presented in the brochure and they will also furnish us with all the reports before the 2nd meeting.

Also we asked them (IOI) to relocate the entrance/exit to Leburraya Puteri 3. IOI agreed to look into this suggestion and will be discussed in the next meeting.

However, during the 2nd meeting with IOI, they declined to provide us any reports as agreed and blasted a severe dispute when our developer insisted to have the entrance/exit on Jalan Puteri 11/1 by widening this road to 40 ft. and making it into 4 lanes.

In view of this, Alice proposed for a site visit on Jalan Puteri 11/1 so that we can have a better understanding on the new structure before we agreed to it.

On 9th April, 2012, we have carried out the site visit on Jalan Puteri 11/1, but no compromises achieved, hence will further discussed in the next coming meeting.

ILLEGAL PARKING ALONG JALAN PUTERI 11/1

On 27th February, 2011, MPSJ finally granted 16 extra parking to accommodate Puteri Bayu’s residents and work will commenced once they have finalized the appointment of Contractor for this job.
Construction work started on 28th May and the 16 car park were completed by mid-June 2011.

Although 16 extra parking spaces were made but conditions seems to get worsen than before. This was due to the selfish and calculative attitude of Puteri Bayu’s residents who refused to pay parking rent that has caused haphazard parking condition.

RA worked very hard by having constant meeting with various departments in MPSJ and the police to try to gain safety by imposing various hard measures to stop the illegal parking.

RA succeeded in getting MPSJ to place “NO PARKING” & “TOWING” signboards and police to continuously issuing saman but was to no avail.

RA also succeeded in having MPSJ Enforcement to tow cars that parked along this road, which finally help clear the kiosk.

MEMBERSHIP / SECURITY PAYING MEMBER / SECURITY ACCESS MEMBER

Our membership number as at 23rd January, 2011 is 334. Record as at 31 December, 2011 the number of houses contributing to the RM 60 monthly security fees is 430. Out of 471 households, 33 remained unoccupied.

Collection is done on a quarterly advance payment basis as being commonly practice by many of the other RAs.

The combined total of houses in Nadia, Olivia and Primrose is 471 units, excluding the 8 units semi-detached.

The percentage of houses contributing to the security fees calculated on occupied houses is approx... 97% (430 over 440)

For the Security Access System, we have 414 signed up based on 33 vacant, 10 tenants and 14 residents did not signed up as yet.

SECURITY GUARD SERVICES

We are still engaging the same security company Z Force Security Services & Systems Sdn Bhd.

In order to provide a fair supervision RA increased the number of guards from 10 to 12 with effect from 1st February, 2011. There will be 6 guards working from 7 am to 7 pm and another 6 guards during the night from 7 pm to 7 am. The fee still remains at $ 4.00/hour and including service tax the total fees comes to about $ 20,000.00 per month. Our Members at the EGM on 5th March, 2011 has approved to the increase of a higher amount as stipulated in the amended constitution.

BANK ACCOUNT

Our RA maintains a bank account with Public Bank, Bandar Puteri, Puchong Branch.

Any of the three out of the Chairman, Vice Chairman, Secretary, Vice Secretary and Treasurer, together are the authorized cheque signatories. As at 31 December, 2011, our account has a balance of RM 1xxxxx as is shown in the audited financial statement of accounts.

Our funds are derived primarily from membership fees, security fees, Boom gate contributions and sponsorship. The saving derived from the security fees are used for paying printing, stationery, and event and meeting expenses. Security fees are used for paying the security guards services.

In many occasion activities carried out are funded by RA committee members.

OTHER ACTIVITIES

MPSJ has installed 3 road humps; 2 along Jalan 11/1 and one along Jalan 11/13 to slow down speeding vehicles.

MPSJ is going to place 3 junction mirrors at the corner of Jalan 11/1A, Jalan 11/13 and 1 mirror be place between Jalan 11/1 and 1A.

MPSJ also sponsored 7 canopies during the Moon cake celebration and 2 for the Dengue Awareness Campaign.

JKP Zone 16

• has funded in the widening of Jalan 11/1 (guardhouse) by 10 ft. and lightings for 5 pagodas in our Taman.
• Has sponsored 2 canopies for our Fire Awareness Campaign and
• 2 for the Moon cake event.

Puteri 11 Signage, awnings and rubber humps at the entrance/exit were made with the money from sponsorship.

IOI Sponsor mineral waters for all events carried out in our Taman.

One of our residents (refused to be named) sponsored all the spotlights for signage and lightings (awning)
Spotlights facing Air Itam Rainforest were sponsored by residents of Nadia and Olivia’s (Phase 1) corner units

Mr. Mak sponsored chairs and table for the guardhouse
Dr. Raja Juhaidah sponsored 2 iron grills to fence up the podium for guard to work
Mr. Leong sponsored tiles for the podium
Mr. Alex Looi sponsored 1000 units of 2011 car stickers
Mr. Alan Looi presented a bicycle with motor to our Chairperson

Lucky Draw – MOON CAKE Festival

YB Gobind pledged a sum as sponsorship
Dato’ Satim pledged a sum as sponsorship
Z Force sponsored 1 bicycle
RA sponsored 2 bicycles
Dr. Kow sponsored RM 500 Gift Voucher (Rm 100 each)

OCPD Serdang has inaugurated 3 blue polis box and to have police cars conducting daily surveillance within our Puteri 11 neighborhood.

KP Puchong and Community Policing Selangor, joint forces and is patrolling our Taman on every Wednesday from 9pm – 11pm.

CONCLUSION AND ACKNOWLEDGEMENT

On behalf of all the RA members, I wish to thank residents for their supports that have allowed us in attaining the objectives and hope to have your continuous support in future.

On behalf of all the RA members I wish to say that we have done our best to serve the community.

We also would like to thank our resident Mrs. Angeline Yong (Certified Account) to have helped us in tabulating the accounts and Mr. Kuang, our internal Auditor to certify the correctness of the Accounts as tabulated for 2011. Not to forget to extend our sincere thanks to Mr. Lee Weng Fatt who has played another big role as our Mentor and Advisor too besides being appointed as our Trustee.

Again, on behalf of all the RA members I wish to say that we have done our best to serve the community. Of course we all know that things could have been done in a better way for this reason whoever thinks that he/she can gives a contribution to make things better for all of us, please do not hesitate any change, any new proposal will be more than welcome.

We are all working for our community the better the merrier.
Together we strive for the best!

With best wishes and God Bless,



ALICE CHOO
CHAIRMAN

Date: 13 April, 2012